Council Meeting
Documents (22)
Council Meeting Agenda
This is a revised agenda for Kingston City Council's meeting on December 16, 2025 (Agenda 2026-02). The meeting includes a closed session to discuss land acquisitions, litigation matters, and solicitor-client privileged communications, followed by a public session with presentations including a delegation from John Farrow regarding Rotary Club Peace Poles. The consent agenda includes three main items: Report 26-042 authorizing the City Solicitor to waive the repurchase option for 1000 Innovation Drive and postpone the City's interest to BDC; Report 26-008 approving a Service Level Agreement with the Kingston and Area Association of Museums for $107,136 in 2026 funding; and Report 26-027 directing staff to enter a three-year contract with Extendicare Canada at $62,500 annually for services at Rideaucrest Home.
Report 26-042
This report requests Council approval to waive the City's option to repurchase lands at 1000 Innovation Drive and postpone the City's interest in the repurchase agreement in favour of the Business Development Bank of Canada (BDC). This action will enable Cancoil Corporation to secure long-term financing from BDC necessary to complete construction of the property development. The City Solicitor is authorized to execute all required documents to effectuate the waiver and postponement.
Report 26-008
This report requests Council approval to renew the Service Level Agreement (SLA) between the City of Kingston and the Kingston and Area Association of Museums, Art Galleries and Historic Sites (KAM). The SLA has been renewed annually since 2011 and provides financial support for initiatives aligned with City strategies and Council's Strategic Priorities. KAM's 2025 performance has been reviewed and found to meet all obligations. The proposed 2026 renewal will maintain funding at $107,136 and include deliverables such as administration of the City of Kingston Heritage Fund, professional development opportunities, and support for the cultural heritage and tourism sectors. The funding is included in the Heritage Services Department's 2026 operating budget.
Report 26-027
This report recommends that the City of Kingston enter into a three-year contract with Extendicare Canada (November 2025 – November 2028) at $62,500 annually to continue providing management consulting, policy development, and operational support services at Rideaucrest Home. Extendicare has been retained since 2010 and its contract has been renewed multiple times. The report highlights that Extendicare's expertise in long-term care regulatory compliance and quality improvement has been instrumental in helping Rideaucrest Home maintain accreditation status (most recently in 2023) and deliver safe, resident-centered care. Staff rely on Extendicare's evidence-based policy development and resources to enhance operational efficiency and navigate complex regulatory challenges. Continuing this partnership will ensure the Home meets and exceeds provincial standards while fostering a culture of excellence and continuous quality improvement.
Report 26-034
This report presents the 2025 Kingston Community Climate Action Fund (KCCAF) project selection. The initial call for proposals (July-August 2025) received one application from Lionhearts Inc., which was recommended for approval but subsequently withdrawn due to internal financial constraints. Following this withdrawal, Sustainable Kingston submitted an expedited application proposing a partnership with the Limestone District School Board to install 5-7 food waste recycling units across 2-3 schools each. The initiative aims to divert organic waste from landfills, reduce greenhouse gas emissions, and educate students on sustainability and circular economy principles. Staff determined the application to be financially viable and aligned with the city's environmental stewardship goals. The recommendation is for Council to approve the Sustainable Kingston application for public donation.
Report 26-003
This report recommends that Council pass a new by-law to establish fees and charges for the 2026 fiscal year. Fees for municipal services represent approximately 15% of the City's total revenue budget and are often subsidized by taxation revenues. The report emphasizes the importance of annually reviewing and adjusting fees in conjunction with service cost reviews to maintain the appropriate balance between user fees and tax subsidies, and to prevent increased pressure on tax increases. As part of the annual budget process, Financial Services reviews all fees and charges with City departments to ensure compliance with policy and strategic direction. The recommendation is for Council to give three readings to the proposed by-law that repeals the 2025 Fees & Charges By-Law and establishes the new 2026 by-law as presented in Exhibit A.
Report 26-012
Report 26-012 presents the City of Kingston's annual 2026 Municipal Borrowing By-Law for all three readings, authorizing the municipality to borrow up to $313,000,000 from January 1 to September 30, 2026, and up to $156,500,000 from October 1 to December 31, 2026, to meet current operating needs. The report indicates that short-term borrowing is expected to be minimal and, if required, will be obtained through internal borrowing from the City's reserve funds, with the Chief Financial Officer & City Treasurer authorized to execute these temporary loans as needed within the specified limits.
Report 26-002
Report Number 26-002 requests Council approval of the City of Kingston's 2025 Asset Management Additional Information Report, Natural Asset Management Plan, and updated Asset Management Policy to comply with Ontario Regulation 588/17 Phase 4 requirements. The report provides the first comprehensive standardized data on the City's $8.3 billion in municipal assets across 25 service areas, establishes proposed Levels of Service and performance metrics, and analyzes three financial scenarios over a 10-year period, acknowledging a predicted infrastructure renewal backlog that is common across Ontario municipalities. Council is asked to adopt these three documents to demonstrate regulatory compliance and enhance data-driven decision-making for sustainable infrastructure management.
Exhibit A for Report 26-002
This document is Exhibit A to Report Number 26-002, the City of Kingston's 2025 Asset Management Plan Updates and Financial Strategy from November 2025. It presents a comprehensive analysis of the city's infrastructure management approach, including levels of service (LOS) scenarios, asset condition metrics (state of good repair backlog, asset reinvestment rate, and percentage of assets in fair or better condition), and long-term growth planning through 2051. The report outlines three LOS scenarios—Forecasted Budget, Maintain LOS, and Proposed LOS Methodology—along with lifecycle management strategies for facilities and roads, risk management assessments, and strategic financial decisions to align asset management with projected growth and community engagement findings.
Exhibit B for Report 26-002
This document is Volume 6 of the City of Kingston's 2025 Asset Management Plan (Exhibit B to Report Number 26-002), specifically addressing natural assets management. It provides a comprehensive assessment of the city's natural assets including their inventory, valuation, condition, levels of service, and risk assessment, along with recommendations for lifecycle management and monitoring strategies outlined in section 1.4.2 and a roadmap for implementation.
Exhibit C for Report 26-002
The City of Kingston has developed a Strategic Asset Management Policy to govern its diverse portfolio of assets and ensure sustainable service delivery. The policy commits the City to managing assets in a manner that maximizes value, manages risk, and aligns with strategic priorities and legislative requirements under Ontario Regulation 588/17. The policy was created in response to the Infrastructure for Jobs and Prosperity Act, 2015, which mandated that Ontario municipalities prepare strategic asset management policies by July 1, 2019, and review them every five years. Asset management is identified as a critical decision-making process that helps the City care for infrastructure delivering community services while considering service needs, managing risks, utilizing resources wisely, and improving efficiency. The policy applies to assets managed and owned by the City of Kingston and should be read in conjunction with the Utilities Kingston Asset Management Policy for City-owned assets operated by Utilities Kingston.
Report 26-023
Report Number 26-023 provides an update on the City of Kingston's partnership with the YMCA of Eastern Ontario to develop a "Centre of Community" fitness and aquatics facility at the INVISTA Centre, featuring a competitive 25-metre aquatics facility and wellness centre with an estimated capital cost of $102 million. Council previously approved $3 million in March 2024 for planning and design work, and this report outlines progress toward a 2027 groundbreaking and provides an update on the feasibility of an integrated health centre component. The recommendation asks Council to endorse in principle an operating model for the health centre as a multi-disciplinary rehabilitation hub under independent management, enabling the city to proceed with an RFP process contingent on advancement of the broader INVISTA Centre project.
Report 26-001
This report provides an update on the City of Kingston's Food Framework approved in May 2025, which is organized around five interconnected pillars: food access, infrastructure and distribution, education and literacy, production, and governance. The city allocated $300,000 in 2025 operating budget for food programming through a competitive funding application process launched in August-October 2025. The process received strong interest with 42 applications requesting $830,027 total. Key themes emerging from applications include the need for improved access to kitchen infrastructure, expanded food literacy and training programs, and scaled-up bulk buying with culturally appropriate food options. Staff recommend approving the proposed funding disbursement of $300,000 and donating up to two retired passenger vans from the city fleet to non-profit food program providers to support their initiatives.
Exhibit A for Report ACH-25-006
A municipal collections management document detailing the deaccessioning (removal) of 372 objects from civic collections. The report specifically outlines 13 books and documents from the Civic Collection, listing each item's catalogue number, description, rationale for removal, and proposed deaccession method. Items are categorized as either lacking connection to Kingston and unsuitable for the collection (to be offered to other public institutions), or items useful for research purposes (to be transferred to Heritage Services). The document follows the municipal Collections Management Policy for proper disposal procedures.
Report 26-040
Report 26-040 informs Kingston City Council of Ontario's passage of Bill 68 in November 2025, which amends the Conservation Authorities Act to consolidate 36 existing conservation authorities into seven regional conservation authorities overseen by a new Ontario Provincial Conservation Authority (OPCA). The City's Cataraqui Region Conservation Authority (CRCA) will be consolidated into the new St. Lawrence Regional Conservation Authority alongside four other authorities, covering 46 municipalities, with implementation anticipated after the October 2026 municipal election. The report is for informational purposes only and identifies information gaps and potential impacts to the City, noting that the province is not consulting on whether consolidation should occur but rather on the boundaries of the new regional authorities.
Report 26-006
Report Number 26-006 presents the results of Kingston's 2026 budget engagement process, which began in August 2025 through a "Get Involved Kingston" project page and community survey to gather public input on tax dollar allocation. The report summarizes the engagement tools and feedback collected, which was forwarded to respective departments for consideration during 2026 budget development, with future engagements planned to shift toward a year-round approach rather than a fixed annual timeframe. The report is presented for information only, as the Mayor's proposed 2026 budget incorporates many of the priorities and themes identified by the community through this engagement process.
Report 26-018
Report 26-018 provides Council with an informational summary of all procurement contracts valued over $100,000 that were awarded in October 2025 by delegated authority under City of Kingston By-Law 2022-154. The report covers both standard procurements (competitive processes for goods, services, or construction) and non-standard procurements, with specific thresholds requiring different approval levels based on contract value. This is a monthly reporting requirement for information only, with no recommendations or decisions required from Council.
Report 26-035
Report 26-035 informs Council that the City of Kingston has been awarded $710,621 in Health Canada Emergency Treatment Fund (ETF) funding to support vulnerable and unhoused individuals in the community. The approved funding will support street outreach services, purchase two vans for outreach activities, and provide winter response materials and essential supplies, with no additional municipal funding required. This is an information report only, with no Council decision needed.
Report 26-049
Report 26-049 describes Kingston Councillor Conny Glenn's participation in the Federation of Canadian Municipalities (FCM) 2025 advocacy days held October 28-30 on Parliament Hill, where nearly 200 municipal leaders met with federal decision-makers to advance three strategic priorities: doubling the Canada Community-Building Fund, launching a NextGen infrastructure program to follow the Investing in Canada Infrastructure Program ending in 2028, and protecting essential municipal programs addressing homelessness and housing affordability. The report is for information only and highlights that FCM represents over 2,100 municipalities covering 90 percent of Canadians, with Councillor Glenn serving a two-year term on the FCM Board representing Kingston on multiple committees.
Correspondence Received
This municipal document is a compilation of administrative records and correspondence received by a municipality (appearing to be Kingston-based) between November 27 and December 16, 2025. The items include notices of public meetings scheduled for December 15, 2025, regarding minor variances and land use permissions at five properties; technical consent notices for property transactions; resolutions from other municipalities concerning conservation authorities and municipal election procedures; and correspondence on topics including public health nutrition reporting, environmental assessment regulations, and natural asset management. No specific decision is documented; rather, this appears to be a filing record of incoming documents requiring municipal review and action, with comment deadlines ranging through late December 2025.
Council Meeting Minutes
These are the minutes from Kingston City Council's December 16, 2025 meeting (2026-02), which included a closed-door session to discuss land acquisitions, a proposed federal land acquisition, and litigation/mediation matters, all concluded without public reporting. The council approved an addendum and heard delegations on topics including Rotary Club Peace Poles and an Asset Management Plan update required to comply with Ontario Regulation 588/17, while two councillors declared potential pecuniary interests regarding the Kingston Community Climate Action Fund and the Fees and Charges By-Law.
Council Meeting Addendum
This Kingston City Council meeting addendum from December 16, 2025 includes a delegation from John Farrow regarding Rotary Club Peace Poles and approval of civic collection matters outlined in Report Number ACH-25-006. The Council approved accepting one watercolour painting titled "Sprucing Up" by Robert Blenderman into the Civic Collection and approved the deaccessioning of 372 objects from November 2025, with items being either transferred to the Heritage Resource Centre for research, offered to other public institutions, or disposed of according to the Collections Management Policy.